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Executive Administrative Assistant

Executive Administrative Assistant

Magellan Jets has been providing the smartest and most personalized jet solutions in the private aviation industry for over a decade. Now, we are seeking an Executive Assistant/Office Manager to be the backbone of our team! This role requires extreme attention to detail, organization, patience, and the ability to function well in a high-paced environment. As well as interacting with employees of all levels and company clients, the highest level of professionalism is required. The EAOM will support the CEO and President while overseeing the general administrative function and activities of the office.

Responsibilities

  • Provides high-level administrative support to President and CEO and other executive staff
  • Performs clerical duties and administrative tasks including managing and drafting emails, sending company announcements and calendar management
  • Receives incoming communication on behalf of the President and CEO
  • Assists with company events
  • Performs office tasks including but not limited to maintaining inventory of and ordering supplies, handling mail and shipments, and answering phone calls
  • Arranges travel and accommodations for President and CEO
  • Schedules meetings and reviews meeting minutes
  • Supports President and CEO with task management and execution
  • Performs additional duties assigned by executives
  • Facilitates or performs maintenance of office equipment including organizing and cleaning

Qualifications

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Excellent time management with proven ability to meet deadlines
  • Proficient with Microsoft Office Suite or comparable software
  • Ability to type at least 55 words per minute

Preferred

  • Associate or Bachelor degree
  • Experience in administrative role

Physical requirements

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Benefits:

  • You will be entitled to a full benefits package that includes paid time off, 401(k), and health/dental/vision coverage for you and your family

Please note this job description is an outline and not meant to be all-inclusive. Magellan Jets reserves the right to change responsibilities at any time.

Magellan Jets is an equal opportunity employer.

Magellan Jets offers a comprehensive and competitive benefits package including Medical, Dental, Vision, Long-Term Disability 401K, life insurance, and Flexible spending option.

Please email cover letter and resume to [email protected]

PROUD PARTNERS
Robb Report named our private jet membership “Best of the Best.” Join the membership program the magazine called “one of the most innovative and consumer-friendly jet programs in the year.”
The staff at Magellan Jets and on the aircraft where outstanding!! The level of communication through this process was exemplary. The best choice we made was the selection of Magellan Jets. Would never use anybody else.
-Magellan Jets Member
Our first flight was definitely a 5 star experience. Our family is totally spoiled now! All went smoothly and we all relaxed and snacked as we winged our way to Aspen. Thank you very much.
-Magellan Jets Jet Card Owner
Our first flight was definitely a 5 star experience. Our family is totally spoiled now! All went smoothly and we all relaxed and snacked as we winged our way to Aspen. Thank you very much.
-Magellan Jets Charter Client
100% positive experience. From booking to flight prep to destination. Quality work, folks. Thank you!
-Magellan Jets Jet Card Owner
Wonderful and smooth flight. The pilots were the best. Thank you Magellan for an amazing flight into Anguilla!!!!
-Magellan Jets Charter Client
This was an awesome experience. Beautiful aircraft. Wonderful crew and good catering. Thank you for the upgrade!
-Magellan Jets Member
The aircraft was pristine. The flight crew were friendly, warm, personal and professional. You can tell they love their job and the people they both work for and work with.
-Magellan Jets Charter Client
Great work on behalf of your whole team. We needed to get our 88 yr old mom to PA. Your personnel were outstanding! This is where companies either soar or crash...Magellan was flying high. Thanks so much.
-Magellan Jets Jet Card Owner
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877-550-5387
Magellan Jets Corporate Center 1200 Crown Colony Drive
Suite 600
Quincy, MA 02169
P: 877-550-JETS (5387) P: 617-328-JETS (5387) [email protected]
Bedford Private Jet Terminal Laurence G. Hansom Field
380 Hanscom Drive
Bedford, MA 01730
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Magellan Jets jet card ownership, jet membership, on-demand charter, aircraft sales and management are programs of Magellan Jets, LLC (Magellan Jets®). Magellan Jets (the Air Charter Broker) acting as an “Authorized Agent” for the Program Member (Charterer) shall; maintain non-owned aircraft liability insurance, and personal injury coverage, contract for transportation services with only FAR Part 135 or 121 Direct Air Carriers or their foreign Civil Aviation Authority (CAA) equivalent that operate and exercise full operational control over those flights at all times. Magellan Jets does not own or operate aircraft nor is a direct or indirect carrier. Flights will be sourced through a proprietary Magellan Jets Preferred Network of Direct Air Carriers that meet all FAA or CAA safety standards and additional safety standards established by Magellan Jets.Magellan Jets does provide access to aircraft management services which are provided by FAR Part 135 and 91 Direct Carriers or their foreign Civil Aviation Authority (CAA) equivalent that manage the full or partial operation of the aircraft on behalf of the Owner (Aircraft owner) and exercise full operational control of all flights at all times.

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